Authorized or authorized groups are automatically added to the authorization hierarchy to approve certain clauses or deviations from the contract if your contract administrator has configured these authorization rules based on waivers for the „Human Contract Authorization“ task. Therefore, the appropriate authorization rule is redirected based on the deviation on the deviation from the contract check the authorization. The signal updates the ordering, offer or agreement process before the agreement is sent for approval. For more information on authorizing the agreement, visit the iss-Genehmigungsworkflow (agreement). Signing ceremonies: Signing ceremonies are deterred unless the agreement is of great strategic importance to the university. Colleges/campuses are responsible for organizing a signing ceremony. Global programs should be informed of the date as soon as possible. List invalid clauses that prevent the contract from being submitted for signatories` approval: As part of Penn State`s policy, the dean of the college that proposes international cooperation or the campus chancellor must sign the agreement. Colleges might want to involve the head of the department as a co-signer at the university, but if the university does not ask for it, only the dean of the university will sign on behalf of the college.
In addition, the Vice-Provost for Global Programs must sign any international cooperation agreement, as well as Assistant Treasurer, which legally binds the university. See university policy FN-11 CONTRACTS AND LEASES. In addition, the Dean of the Graduate School and Vice-President of Research will sign joint research centres and graduate and/or collaborative exchange programs. Campus agreements are co-signed by the Vice President of the Commonwealth Campus and the Dean of University College. It usually takes several months to reach an agreement. The use of Penn State projects as the basis for an agreement generally keeps this timetable to a minimum. Future receptionists can view the authorization procedure in the „My Work List“ section. Using Penn State Drafts: Penn State has a large number of contract templates that are updated regularly. The use of Penn State`s current projects, provided by Global Programs, is highly recommended. The use of outdated Penn State drawings or non-Penn State models will significantly prolong the process.
You need to check a contract in detail to approve or reject it. You can also use the History tab to view permission or denial details in the authorization area and comments in the view for the date and time of the probate transmission. If necessary, you can also ask the contract author to provide additional information or ask an authorized official to review the contract and re-approve it. Delegate or delegate the approval task as an option to another authorized person. If you delegate the authorization task to another authorized person, the agent approves or refuses the contract on your behalf. If you transfer the authorization, you are no longer associated with the authorization or refusal. Deadlines and accelerated agreements: if there is a deadline for the agreement (for example. B a planned signing ceremony), global programmes should be informed of this delay as soon as possible. In general, agreements are only accelerated when there is a strong motivation (for example. B the contractual terms were reviewed in advance by all parties and Penn State offices and/or a strategic partner with whom there is already a long-standing relationship). Global Programs prints the agreed number of parchment agreements and coordinates the signing process.
As a general rule, an agreement is entered into in preferential order with a non-U.S. company. The establishment or company must be entered into during the contract for processing, z.B. if the contract has been sent for approval or has been refused, you can only view the report by selecting the action Show deviations from the contract. If the contract is activated for electronic signature and is awaiting signature, it must be sent to the designated signatories of the contract to send the contract into the Sent for Unit status.